man labeling box

Table of Contents

Key Points

  • Moving takes a lot of planning and work. 
  • Good organization—including properly labeling boxes—can go a long way toward making things run smoothly.
  • Understanding basic things to do (and what not to do) can help you know how best to prepare for the big day. 

According to the U.S Census Bureau, the average American moves almost a dozen times in their lifetime.1 Yet studies show that 60% of people admit to poor labeling practices that lead to lost items and unnecessary stress during their relocation.

Moving can be one of life’s most stressful experiences, but proper organization can make all the difference. Whether you’re working with the best local movers Greenville SC has to offer or handling the move yourself, mastering the art of labeling boxes can transform your moving experience from chaotic to organized. We have put together some of the best things you can do to label moving boxes, so that your belongings get where they need to go safely and securely, as well as a few common mistakes people often make. 

Why Proper Labeling Matters

Before diving into the specific dos and don’ts, it is crucial to understand why labeling boxes is so important. Professional moving companies in Greenville SC consistently report that well-labeled boxes significantly:

  • Aid in organization leading up to the move
  • Minimize the risk of damaged items
  • Help ensure nothing gets lost in transit
  • Reduce unpacking time

When you take the time to label your moving boxes properly, you are not just organizing your belongings—you’re investing in your peace of mind. You are also possibly saving money by giving movers the information they need to protect your items during transport. 

The Dos of Labeling Moving Boxes

Next, let’s look at some of the best practices you can implement when labeling.

DO Use a Consistent System

Consistency is key when it comes to labeling boxes effectively. Choose one labeling method and stick with it throughout your entire move. Whether you prefer color-coding, numbering systems, or detailed descriptions, maintaining consistency will help you and your moving team stay organized throughout the process.

DO Label Multiple Sides

Always label at least two sides of each box, preferably the top and one side. This ensures that no matter how boxes are stacked or positioned, you will always be able to identify the contents. Many professional movers recommend labeling three sides when possible, as this provides maximum visibility during both packing and unpacking.

DO Include Room Destinations

One of the most important aspects of labeling boxes is clearly indicating which room each box belongs in. This is especially true if the layout of the home you are moving to is dramatically different than your current home’s.

Use specific room names rather than vague descriptions. Instead of writing “upstairs,” specify “master bedroom” or “guest bathroom.” This level of detail helps movers place boxes in the correct locations immediately, saving you time and energy during the unpacking process.

DO Create a Master Inventory List

Develop a comprehensive inventory system that corresponds with your moving labels. Number each box and maintain a detailed list of contents. This master list becomes invaluable if you need to locate specific items quickly or if any boxes go missing during the move. Many people find it helpful to keep this list on their phone for easy access.

DO Use Waterproof Labels and Markers

Invest in quality waterproof labels and permanent markers. Weather conditions can be unpredictable, and you want to ensure your labels remain legible throughout the moving process. Avoid using tape and regular paper labels that might peel off or become illegible if exposed to moisture.

DO Indicate Fragile Items Clearly

Mark fragile items prominently on all sides of the box. Use bright red markers or special “FRAGILE” stickers to ensure these boxes receive extra care. Include arrows showing “THIS SIDE UP” when necessary, and consider using labeled storage bins for particularly delicate items that need additional protection.

DO Include Priority Information

Some boxes contain items you will need immediately upon arrival at your new home. Mark these boxes as “OPEN FIRST” or “ESSENTIALS” to ensure they are easily accessible. This might include cleaning supplies, basic tools, medications, or a change of clothes for the first night.

The Don’ts of Labeling Moving Boxes

Now, let’s explore some of the common pitfalls people fall into when labeling boxes for moving.

DON’T Use Vague Descriptions

Avoid generic labels like “stuff,” “miscellaneous,” or “random items.” These vague descriptions defeat the purpose of labeling boxes and will only create confusion later. Be specific about the contents, even if it means writing longer descriptions.

DON’T Rely Solely on Memory

Never assume you will remember what is in each box without proper labels. Even if you are packing everything yourself and feel confident about your memory, the stress of moving can make it easy to forget important details.2 Always write it down.

DON’T Use Removable Sticky Notes

While sticky notes might seem convenient, they are not reliable for moving labels. They can easily fall off during transport, leaving you with unlabeled boxes. Invest in proper labeling materials that will stay attached throughout the moving process.“>

DON’T Label Only the Top of Boxes

Labeling only the top of boxes is a common mistake that can cause significant problems. When boxes are stacked, top labels become invisible, making it impossible to identify contents without moving other boxes. This is particularly problematic when working with moving companies, as movers need to quickly identify box contents and destinations.

DON’T Include Valuable Item Details

While it is important to be descriptive, avoid listing valuable items explicitly on the outside of boxes. Instead of writing “jewelry” or “electronics,” use more general terms like “personal items” or “bedroom accessories.” This helps protect your valuables from potential theft.

DON’T Use Abbreviations Only You Understand

Avoid personal abbreviations or codes that might confuse movers or family members helping with your move. If you must use abbreviations, create a legend that others can reference. Remember, clear communication is essential when working with professional movers.

DON’T Forget to Update Labels

If you repack boxes or change their contents, make sure to update the labels accordingly. Outdated labels can be worse than no labels at all, as they provide false information that can lead to confusion and misplaced items.

Special Considerations for Labeled Storage Bins

When using labeled storage bins instead of traditional cardboard boxes, apply the same labeling principles with a few additional considerations. Storage bins offer the advantage of being reusable and more durable, making them excellent for long-term storage or multiple moves. However, their smooth surfaces can make it challenging for some labels to adhere properly.

For labeling storage bins, consider using label makers that produce laminated labels, or invest in heavy-duty adhesive labels specifically designed for plastic surfaces. The investment in quality labeling materials pays off when your labeled storage bins remain clearly identified through multiple uses.

Technology and Modern Labeling Solutions

Modern technology offers innovative solutions for labeling boxes that go beyond traditional methods. technology boxQR codes can be generated and printed on labels, allowing you to scan boxes with your smartphone to access detailed inventory lists. Photo documentation apps can help you maintain visual records of box contents, making it easier to locate specific items later.

Some people create digital inventories using smartphone apps specifically designed for moving, which can generate printable labels and maintain comprehensive databases of belongings. These technological solutions can be particularly helpful when coordinating with local movers, as they provide professional-grade organization systems that the pros can make use of.

Learn More About the Dos and Don’ts of Labeling Moving Boxes

Proper labeling is an investment in a stress-free relocation experience. By following the recommendations above, you will create an organized system that serves you well throughout the entire moving process. Remember that good labeling practices do not just help during the move itself—they also make unpacking and settling into your new home much more manageable.

Taking the time to label boxes properly will pay dividends in reduced stress, saved time, and better organization. The small effort invested in proper labeling practices will make your moving experience significantly smoother and more efficient. Start implementing these labeling strategies early in your packing process, and you will be amazed at how much easier your move becomes. 

Smith Dray has been rated one of the best moving companies in Greenville SC and beyond. We understand that moving can be a challenge, but with the right expertise and a little work, it can make this potentially stressful time exciting and even enjoyable. Contact us today to learn more or to get a free quote.

References

  1. “Calculating Migration Expectancy Using ACS Data,” U.S. Census Bureau, August 2024, https://www.census.gov/topics/population/migration/guidance/calculating-migration-expectancy.html.
  2. Cadu Klier and Luciano Grüdtner Buratto, “Stress and long-term memory retrieval: a systematic review,” Trends in Psychiatry and Psychotherapy, October 2020, https://pmc.ncbi.nlm.nih.gov/articles/PMC7879075/.