So, you have decided to move. Whether you are moving to a new house or a different office location, the process can seem daunting. Not only is relocating a big decision, but it can also be very stressful for you or your employees. Thankfully, there are several ways to prepare for a corporate move.
Hire a reliable moving company.
The first step to an effective corporate relocation is hiring a reliable moving company. While most moving companies are licensed and insured, not all of them have a good track record.
When you hire Smith Dray Line, an employee transfer and relocation service provider, you can rest assured that your company will receive the best quality of service at competitive rates. Smith Dray Line has skilled personnel who know how to handle delicate data management needs during each step of the process: from packing up office equipment to safely transporting it to its new location; unpacking deliveries; setting up furniture pieces according to specifications; unpacking items from box shipments (if applicable); filing paperwork related to your move; keeping track of inventory levels until they reach predetermined levels once again – all while maintaining strict confidentiality standards at all times.
Work with your movers to choose the best time to move.
While moving day is stressful for everyone, it’s essential to choose a convenient time for both you and your movers. If possible, try to move during the week. Doing this ensures that the movers can give you their full attention while packing your belongings.
If possible, avoid peak season and holidays—moving around major holidays such as Christmas or Thanksgiving will increase costs because many companies are already booked up with other jobs during those times of the year. Also, remember to keep in mind that weekends may be more expensive than weekday moves since weekend rates tend to be higher due to fewer truckers available during these times of the week.
Update your business information before the move.
If you’re planning on moving, updating your business information is essential before the move.
Talk to every employee about their role in the move.
One thing that can make or break your move is how well you communicate with your employees. Make sure everyone knows what their role is in the move, who’s responsible for what, and whether they need to take any special measures (such as finding new housing). As a general rule, it’s best to be on the side of over-communication when it comes to preparing for a corporate move.
This communication recommendation does not mean you should expect every employee at every level of your company to be able to contribute anything meaningful toward making the transition go smoothly. Some people are just not built for that kind of work. However, if an employee has been with your company for a while and it seems like they could benefit from a promotion or a better understanding of how things work around your business, the moving process would be an excellent time for them to get involved!
Keep track of where your important documents are at all times.
Keeping track of where your important documents are at all times is very important during the moving process. This includes employee records, payroll information, and other vital information you need to keep to run your business smoothly. Store this information in a safe place. You should also make copies – just in case one gets lost or damaged during the move.
Label every box and make a list of what’s inside each box.
When labeling your boxes, make sure that the labels are readable. This means using permanent markers and writing. You may be tempted to use stickers or masking tape, but these tend to peel off over time. So instead, write on the front of each box in large letters and then report on the back as well if there’s room for more information (such as floor number). A good rule of thumb is to write out a quick list of what’s inside each box, so you remember everything necessary.
Get rid of items you don’t need anymore.
- Donate items you don’t need anymore. When you donate, be sure to remove any personal information from such things as your driver’s license, credit cards, and photos.
- Get rid of broken items. If an item is damaged or has a missing part, throw it away or recycle it instead of storing it for future use. You can also sell broken items online through sites like eBay and Craigslist if you want to make money before disposing of them properly.
- Get rid of unused items from your current office, like old tables and cabinets. Doing this ensures they keep your new office neat when moving day arrives. This will make moving less stressful because everything is organized neatly beforehand!
Moving your business is an incredibly stressful process. You have a lot of things to consider and do before you can even begin packing up your office space. Fortunately, Smith Dray Line is there, which makes the process much easier for you. They provide everything from storage facilities to packing supplies, so all you have to do is sit back and relax while they handle all the heavy lifting for you!